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Board Resolutions and Corporate Records for UAE Companies

A company's decisions are only as reliable as the records that support them. Banks, licensing authorities and counterparties often ask for resolutions and registers to confirm that someone had authority to act.

This guide covers good practice for UAE companies. Requirements depend on the company type, its articles and the jurisdiction.

Start with the articles

Check what the articles say about who may make decisions, quorum, notice and voting thresholds. A resolution that does not follow these requirements may be challenged.

Typical resolutions

Appointing or removing managers or directors
Opening bank accounts and authorising signatories
Approving contracts above certain values
Transferring shares or changing capital
Granting powers of attorney. See corporate power of attorney

Preparing a resolution

Identify the decision-making body, state the decision precisely, record the date and signatories and attach any supporting documents. Use clear wording rather than vague phrases.

Minutes and meetings

Record attendance, matters discussed and decisions made. Where meetings are held remotely, note how participation was recorded.

Registers and filings

Maintain registers of shareholders, managers and other required records, and update them when changes occur. Some changes need filings with the licensing authority. See corporate compliance overview.

Language and signatures

Some authorities require Arabic text or specific formats, and signatures may need notarisation or attestation. Check requirements before preparing.

Storage

Keep originals securely and maintain digital copies. Number and date resolutions for easy reference.

How a consultation can help

A consultation can help check that resolutions match the articles and the purpose they will be used for. See also corporate governance. It does not guarantee acceptance by banks or authorities.

Frequently asked questions

Does a sole owner need resolutions?

Often yes for formal acts, because third parties may ask for them.

Can resolutions be signed electronically?

Depends on the articles, law and the recipient's requirements. Check first.

How long should records be kept?

Retention periods are set by law and policy. Keep records for at least the required period.

Related guides and services

General information only. Please read our Legal Disclaimer.